Project initiation order

Project name

Classification	Select an element
Status	Select an element
Program name
Project number
Project manager	Project manager
Version	0.1
Date	Click here to enter a date
Project sponsor	Project sponsor
Author(s)
Distribution

List of changes

Version	Date	Change	Author
0.1

Table 1:	Change control

Description

The project initiation order forms the binding basis for the release of the initiation phase. It is the agreement between the project sponsor and project manager for the initiation phase.

Background

Reason for project initiation

Objectives

Objectives of the initiation phase

No.	Category	Description	Measurement variable	Priority*
* Priority: M = mandatory / 1 = high, 2 = medium, 3 = low

Parameters

Parameters for the initiation phase

Application of HERMES

Specifications for carrying out the initiation phase (e.g. budget, key dates)

Resource requirements

Personnel expenses

Estimated personnel expenses

Phase	Planned
Initiation*

Table 2:	Funding required for personnel expenses

Material resources

Workplace, workstation, etc.

Costs

Phase	Planned
Initiation	10,000

Table 3:	Costs

Deadlines

Scheduled outcomes of the initiation phase

No.	Outcome	Deadline
1	Stakeholder list
2	Study
3	Legal basis analysis
4	Protection needs analysis
5	Decision on an option (with checklist)
6	Project management plan
7	Project order
8	Decision on project order (with project release checklist)

Table 2:	Outcomes and deadlines

Resources

Human resources

Role/person	Month 1	Month 2	Month 3	Month 4	Month 5	Confirmation superior
Name
Name

Table 3:	Human resources

Communication

Reporting during the initiation phase, project sponsor information

Information for affected units and stakeholders

Information recipient	Communication officer	Content	Objective	Medium	Deadline
All employees	Project sponsor	Deployment of new solution	All employees are familiar with the procedure, dates and the support organization	Flyer (via email)	12.3.2020

Table 4:	Communication

Risks

Initiation phase risks

No.	Risk description	PO	Im	RF	Measure	Resp.	Deadline
R1	Lawyer not available for initiation phase	2	2	4	Agreement with core organization	PM	12.12.2019
Key: PO = Probability of occurrence: 1 low / 2 medium / 3 high; Im = Impact: 1 low / 2 medium / 3 high; RF = Risk figure: RF = PO x Im

Table 5:	Risks – PO x Im = RF

Abbreviations and glossary

Abbreviation/specialist term	Explanation
HERMES	Methodology for projects and programs HERMES 5 is an eCH standard

Table 6:	Abbreviations and glossary

Contents

List of changes	1

Description	1

1	Background	2

2	Objectives	2

2.1	Objectives of the initiation phase	2

2.2	Parameters	2

3	Resource requirements	2

3.1	Personnel expenses	2

3.2	Material resources	2

3.3	Costs	2

4	Deadlines	2

5	Resources	3

6	Communication	3

7	Risks	4

Abbreviations and glossary	5

Contents	6

Tables	6

Tables

Table 1:	Change control	1

Table 2:	Outcomes and deadlines	3

Table 3:	Human resources	3

Table 4:	Communication	3

Table 5:	Risks – PO x Im = RF	4

Table 6:	Abbreviations and glossary	5