Project status report

Project name

Classification	Select an element
Status	Select an element
Program name
Project number
Project manager	Project manager
Version	0.1
Date	Click here to enter a date
Project sponsor	Project sponsor
Author(s)
Distribution

List of changes

Version	Date	Change	Author
0.1

Table 1:	Change control

Description

The project status report is used for periodic reporting on the project status, project progress and forecasts as to how the project will proceed. The form and method of reporting are set out in the project management plan. The project takes account of the core organization's specifications with regard to reporting content and frequency.

Overview of project status

Overview of the overall status

Area	Status	Problem	Measure
Overall assessment	Green
Deadlines	Green
Costs	Yellow	License costs more expensive than planned	Discussion with supplier
Personnel expenses	Red
Outcomes	Green
Project objectives	Green
Key: Green: project on course Yellow: project success jeopardized Red: project success severely jeopardized

Table 2:	Overview

Overall assessment/conclusion

Text

Forecast regarding objective achievement

System requirements

No.	Category	Description	Measurement variable	Priority*	Forecast degree of achievement
01	Market positioning	Reduction of process lead time from order receipt to delivery	Reduced from the current 4 days to 3 days; from one month after the launch of operation	M	100%
* Priority: M = mandatory / 1 = high, 2 = medium, 3 = low

Table 3:	System requirements forecast

Procedure objectives

No.	Category	Description	Measurement variable	Priority*	Forecast degree of achievement
01	Quality of project management	Feasibility is proved with a test installation	Error-free processing of a defined business case	2	95%
* Priority: M = mandatory / 1 = high, 2 = medium, 3 = low

Table 4:	Procedure objectives forecast

Assessment of necessary follow-up measures if objectives were not achieved

Target/actual comparison and forecasts

Costs/benefits

Costs in CHF

Phase	Planned	ACTUAL as of reporting date	Forecast	Deviation
Initiation	10,000	7,000	9,000	-1,000
Concept
Implementation
Deployment
Total
Key: Forecast = probable total costs up to the end of the year or project

Table 5:	Forecast funding required for costs

Outlay

Person-days

Phase	Planned	ACTUAL as of reporting date	Forecast	Deviation
Initiation	20	12	17	-3
Concept	25	13	30	+5
Implementation
Deployment
Total
Key: Forecast = expected overall personnel costs by the end of the year or project

Table 6:	Forecast funding required for personnel expenses

Deadlines

Milestone	Planned date	Forecast	ACTUAL date
Option decision	12.12.2019	12.12.2019	10.11.2019

Table 7:	Deadlines forecast

Outcomes

Phase	Planned	ACTUAL as of reporting date	Forecast	Deviation calendar days
Study	01.12.2019	01.05.2019	13.12.2019	+12
Outcome 2
Outcome 3

Table 8:	Outcomes forecast

Problems and measures

No.	Problem description	Measure(s)	Resp.	Deadline	Completed
P1	Insufficient coordination	Improve stakeholder management and communication	PM	15.02.2020	15.03.2020
P2	Problem 2	Measure	PM	20.02.2020	Pending

Table 9:	Problems and measures

Risks

No.	Risk description	PO	Im	RF	Measure	Resp.	Deadline
R1	IT system performance insufficient	2	3	6	Performance tests	PM	01.01.2020
R2	Phase concept specialist not available	2	2	4	Agreement with core organization	PM	12.12.2019
Key: PO = Probability of occurrence: 1 low / 2 medium / 3 high; Im = Impact: 1 low / 2 medium / 3 high; RF = Risk figure: RF = PO x Im

Table 10:	Risks – PO x Im = RF

Outlook

Deadline	Description

Table 11:	Most important next activities

Abbreviations and glossary

Abbreviation/specialist term	Explanation
HERMES	Methodology for projects and programs HERMES 5 is an eCH standard

Table 12:	Abbreviations and glossary

Contents

List of changes	1

Description	1

1	Overview of project status	2

1.1	Overview of the overall status	2

1.2	Overall assessment/conclusion	2

2	Forecast regarding objective achievement	2

2.1	System requirements	2

2.2	Procedure objectives	2

3	Target/actual comparison and forecasts	3

3.1	Costs/benefits	3

3.2	Outlay	3

3.3	Deadlines	3

3.4	Outcomes	4

4	Problems and measures	4

5	Risks	4

6	Outlook	4

Abbreviations and glossary	5

Contents	6

Tables	6

Tables

Table 1:	Change control	1

Table 2:	Overview	2

Table 3:	System requirements forecast	2

Table 4:	Procedure objectives forecast	3

Table 5:	Forecast funding required for costs	3

Table 6:	Forecast funding required for personnel expenses	3

Table 7:	Deadlines forecast	3

Table 8:	Outcomes forecast	4

Table 9:	Problems and measures	4

Table 10:	Risks – PO x Im = RF	4

Table 11:	Most important next activities	4

Table 12:	Abbreviations and glossary	5