Project order

Project name

Classification	Select an element
Status	Select an element
Program name
Project number
Project manager	Project manager
Version	0.1
Date	Click here to enter a date
Project sponsor	Project sponsor
Author(s)
Distribution

List of changes

Version	Date	Change	Author
0.1

Table 1:	Change control

Description

The project order forms the binding basis for project release. It is the agreement between the project sponsor and project manager.

Background

Reference to study with chosen option

Objectives

System requirements

No.	Category	Description	Measurement variable	Priority*
1	Market positioning	Reduction of process lead time from order receipt to delivery	Reduced from the current 4 days to 3 days; from one month after the launch of operation	M
* Priority: M = mandatory / 1 = high, 2 = medium, 3 = low

Table 2:	System requirements

Procedure objectives

No.	Category	Description	Measurement variable	Priority*
1	Quality of project management	Feasibility is proved with a test installation	Error-free processing of a defined business case	2
* Priority: M = mandatory / 1 = high, 2 = medium, 3 = low

Table 3:	Procedure objectives

Parameters

Text

Boundaries

Text

Description of solution

Rough description of the chosen option, reference to study

Strategy reference and implementation of specifications

Strategy reference:

Connection between the project objectives and the core organization's strategy

Implementation of specifications:

Compliance with the specifications of the core organization

Legal basis

Conclusion of the legal basis analysis

Funding requirements

Personnel expenses

Phase	Planned
Initiation*
Concept
Implementation
Deployment
Total
* Preliminary goods/services (ACTUAL)

Table 4:	Funding required for personnel expenses

Material resources

Premises, IT infrastructure, specific software, etc.

Costs in CHF

Phase	Planned
Initiation*	10,000
Concept
Implementation
Deployment
Total
* Preliminary goods/services (ACTUAL)

Table 5:	Funding required for costs

Economic efficiency

According to the core organization's specifications: generally investment costs (incl. project costs) and operating expenses incl. depreciation on invested capital, versus quantifiable benefits; as well as imponderables (non-quantifiable = qualitative benefits)

Planning and organization

Project planning

Milestones and deadlines

Milestone	Planned
Project release	12.12.2019

Table 6:	Milestones and deadlines

Project organization

Project organization role	Name	Initials	Function/organizational unit represented
Project sponsor	Kurt Mahler	mak	Head of xyz Directorate
Project committee
Project manager
ISDP manager
User representative specialist
Business process owner specialist

Table 7:	Project organization

Risks

No.	Risk description	PO	Im	RF	Measure	Resp.	Deadline
R1	IT system performance insufficient	3	3	9	Performance tests	PM	01.01.2020
R2	Phase concept specialist not available	2	2	4	Agreement with core organization	PM	12.12.2019
Key: PO = Probability of occurrence: 1 low / 2 medium / 3 high; Im = Impact: 1 low / 2 medium / 3 high; RF = Risk figure: RF = PO x Im

Table 8:	Risks – PO x Im = RF

Comparison with the description in the project management plan...

Consequences

Upon project release

Text

If the project is released at a later point in time

Text

In the absence of project release or if it is rejected

Text

Contents

List of changes	1

Description	1

1	Background	2

2	Objectives	2

2.1	System requirements	2

2.2	Procedure objectives	2

2.3	Parameters	2

2.4	Boundaries	2

3	Description of solution	2

4	Strategy reference and implementation of specifications	2

4.1	Strategy reference:	2

4.2	Implementation of specifications:	2

5	Legal basis	3

6	Funding requirements	3

6.1	Personnel expenses	3

6.2	Material resources	3

6.3	Costs in CHF	3

7	Economic efficiency	3

8	Planning and organization	4

8.1	Project planning	4

8.2	Project organization	4

9	Risks	4

10	Consequences	5

Contents	6

Tables	6

Tables

Table 1:	Change control	1

Table 2:	System requirements	2

Table 3:	Procedure objectives	2

Table 4:	Funding required for personnel expenses	3

Table 5:	Funding required for costs	3

Table 6:	Milestones and deadlines	4

Table 7:	Project organization	4

Table 8:	Risks – PO x Im = RF	4