With the decision on project closure, the project organization is dissolved and the project is ended.

The last step of project closure is the formal dissolution of the project organization. This comes under the authority and responsibility of the project sponsor. The project participants are officially relieved of their project responsibilities.

The decision on project closure is the last regular and formal decision in the project.

The project sponsor checks that all outcomes are formally documented correctly and made available for further use and for the application organization in an orderly manner. The project sponsor ensures that the project closure requirements of the controlling and compliance body as well as governance are met. The project sponsor reviews and either approves or rejects the project management's final project evaluation. The project sponsor passes on important lessons learned from the project to the relevant parties.

The project sponsor also checks to what extent the project organization to be dissolved could be used as an application organization during the service life of the solution system and, if so, whether this is possible or feasible within the framework of the core organization.

The project sponsor decides

1. whether the project will be closed or whether further documentation of the outcomes will need to be developed prior to project closure; and
2. whether or not the dissolved project organization will be partially or fully transferred to the successor organization under a different name.

If the project has specific controlling and QA/risk management bodies, they prepare a final report.

1. Project management plan
2. Test infrastructure transferred
3. Legacy system removed
4. Lessons learned
5. Final project evaluation

1. Add further criteria to the project closure checklist.
2. Ensure that the closure work has been completed. Carry out or commission corresponding tests.
3. Provide decision-makers with the final project evaluation and further information for decision-making.
4. Coordinate decision with the controlling and compliance bodies.
5. Hold final project committee meeting.
6. Approve (or reject) the final project evaluation.
7. Make formal decision on project closure.
8. If the decision is positive:
9. 1. Dissolve project organization.
   2. Inform those affected and interested about the decision.
   3. Pass on lessons learned from the project to relevant bodies.

1. Project closure checklist
2. QA and risk report
3. Project closure milestone
4. List of steering project decisions