Tender documentation
Description
The tender documentation includes all information published in the context of a call for tender. This includes first and foremost the specifications, together with the catalogue of criteria, which is an indispensable part of the tender documentation.
The tender documentation additionally includes a draft contract, general terms and conditions of the core organization, the tender notice, and further specification enclosures. If questions are answered in a public tender, the questions and answers are likewise part of the tender documentation and are given to all tenderers.
Content
- Specifications with
- Background with
- Introduction, purpose of the document
- Reason for the tender, need for action
- Procurement item
- Description of the situation with
- Organization
- Strengths and weaknesses
- Quantities and frequencies
- Scope and price
- Target situation with
- Objectives and requirements
- Mandatory and discretionary criteria
- Scope
- Price (range)
- Deadlines
- Structure of the offer
- Administrative details
- List of criteria with
- Eligibility and award criteria
- Weighting
- Points
- Background with
- Appendices such as
- General terms and conditions
- Draft contract
- Tender notice
- Additional tender documentation
Document template
Relationships
| Module | Task | Task responsibility | Outcome | Involved in creation of outcome |
|---|---|---|---|---|
| Procurement | Prepare call for tenders | User representative* | Tender documentation | User representative*, Project management* |
| Procurement | Issue call for tenders | Project management* | Tender documentation | Project management*, User representative*, Project support |