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Project sponsor

Description

The project sponsor is responsible for the outcomes of the project and the achievement of the set objectives within the set framework conditions.

Responsibility

  • Initiation and steering of the project
  • Overall responsibility for the project and objective achievement
  • Reconciliation of the project objectives with the overarching strategies, requirements, and objectives of the core organization
  • Provision of resources (financial, human, infrastructure) and assurance that they are used efficiently
  • Timely decisions on requests and measures
  • Chairing of the project committee and appointment of its members
  • Appointment and steering of the project management, definition of the project management's powers
  • Assurance of sufficient participation by the specialist area

Competence

  • Decision-making power within the framework of the allocation of powers by the core organization
  • Allocation of financial and human resources, as well as infrastructure, to the project
  • Escalation to the core organization

Skills

  • Business understanding and knowledge of the specialist area
  • Knowledge of the core organization requirements for the project (e.g. for procurement, financing, controlling, security), for project steering, and for the project organization
  • Business administration knowledge to ensure the efficient and effective use of financial and human resources
  • In-depth knowledge of project initiation and project management
  • Knowledge of HERMES, attested to by course attendance
  • Communication skills to represent the project internally and externally, manage stakeholders, and resolve conflicts
  • Decisiveness and assertiveness

Relationships

Table 20: Tasks for which the project sponsor is responsible and other roles involved in creating the outcomes
ModuleTaskTask responsibilityOutcomeInvolved in creation of outcome
Project steeringDecide on project initiation releaseProject sponsor*List of steering project decisionsProject sponsor*, Project management*
Project steeringDecide on project initiation releaseProject sponsor*Project initiation orderProject sponsor*, Project management*
Project steeringDecide on project initiation releaseProject sponsor*Project initiation release milestoneProject sponsor*, Project management*
Project steeringDecide on project initiation releaseProject sponsor*Project initiation release checklistProject sponsor*, Project management*
Project steeringDecide on execution releaseProject sponsor*Execution release milestoneProject sponsor*, Project management*, Project committee
Project steeringDecide on execution releaseProject sponsor*Execution release checklistProject sponsor*, Project management*, Quality and risk manager
Project steeringDecide on execution releaseProject sponsor*List of steering project decisionsProject sponsor*, Project management*
Project steeringDecide on execution releaseProject sponsor*Execution orderProject sponsor*, Project management*, User representative*
Project steeringDecide on project closureProject sponsor*Project closure checklistProject sponsor*, Project management*, Quality and risk manager
Project steeringDecide on project closureProject sponsor*Project closure milestoneProject sponsor*, Project management*, Project committee
Project steeringDecide on project closureProject sponsor*QA and risk reportProject sponsor*, Quality and risk manager
Project steeringDecide on project closureProject sponsor*List of steering project decisionsProject sponsor*, Project management*
Project steeringDecide on phase releaseProject sponsor*Phase release checklistProject sponsor*, Project management*, Quality and risk manager
Project steeringDecide on phase releaseProject sponsor*Phase release milestoneProject sponsor*, Project management*, Project committee, User representative*
Project steeringDecide on phase releaseProject sponsor*List of steering project decisionsProject sponsor*, Project management*
Project steeringDecide on phase releaseProject sponsor*QA and risk reportProject sponsor*, Quality and risk manager
Project steeringDecide on project discontinuationProject sponsor*Project discontinuation checklistProject sponsor*, Project management*, User representative*, Quality and risk manager
Project steeringDecide on project discontinuationProject sponsor*Final project evaluationProject sponsor*, Project management*
Project steeringDecide on project discontinuationProject sponsor*List of steering project decisionsProject sponsor*, Project management*
Project steeringDecide on project discontinuationProject sponsor*Lessons learnedProject sponsor*, Project management*, User representative*
Project steeringDecide on project discontinuationProject sponsor*Project closure milestoneProject sponsor*, Project management*
Project steeringDecide on releaseProject sponsor*QA and risk reportProject sponsor*, Quality and risk manager
Project steeringDecide on releaseProject sponsor*Release milestoneProject sponsor*, Project management*, Project committee, User representative*
Project steeringDecide on releaseProject sponsor*Release checklistProject sponsor*, Project management*, User representative*, Quality and risk manager
Project steeringDecide on releaseProject sponsor*List of steering project decisionsProject sponsor*, Project management*
Project steeringDecide on closure phase releaseProject sponsor*Closure phase release checklistProject sponsor*, Project management*, Quality and risk manager
Project steeringDecide on closure phase releaseProject sponsor*Closure phase release milestoneProject sponsor*, Project management*, Project committee, User representative*
Project steeringDecide on closure phase releaseProject sponsor*List of steering project decisionsProject sponsor*, Project management*
Project steeringDecide on closure phase releaseProject sponsor*QA and risk reportProject sponsor*, Quality and risk manager
Project steeringSteer projectProject sponsor*QA and risk reportProject sponsor*, Quality and risk manager
Project steeringSteer projectProject sponsor*List of steering project decisionsProject sponsor*, Project management*, Project committee
Project managementDeal with problems and benefit from lessons learnedProject management*Lessons learnedProject management*, Project sponsor*, User representative*
Project managementDraw up project management planProject management*Project management planProject management*, Project sponsor*
Project managementAgree on and steer goods/servicesProject management*AgreementProject management*, Project sponsor*, Project support
Project managementManage and inform stakeholdersProject management*Stakeholder listProject management*, Project sponsor*, Business analyst, Project support
Project managementManage and inform stakeholdersProject management*Project management planProject management*, Project sponsor*
Project managementPrepare project closureProject management*Lessons learnedProject management*, Project sponsor*, User representative*
Project foundationsPrepare studyProject management*Stakeholder listProject management*, Project sponsor*, User representative*, Business analyst, Project support
ProcurementDraw up agreementProject management*AgreementProject management*, Project sponsor*, User representative*
ProcurementDecide on call for tendersProject sponsor*Tender checklistProject sponsor*, Project management*, User representative*, Quality and risk manager
ProcurementDecide on call for tendersProject sponsor*Tender milestoneProject sponsor*, Project management*, Project committee, User representative*
ProcurementDecide on contract awardProject sponsor*Contract award checklistProject sponsor*, Project management*, User representative*, Quality and risk manager
ProcurementDecide on contract awardProject sponsor*Contract award milestoneProject sponsor*, Project management*, Project committee, User representative*
ProcurementDecide on contract awardProject sponsor*List of steering project decisionsProject sponsor*, Project management*
ProcurementDecide on contract awardProject sponsor*PublicationProject sponsor*, Project management*
ProcurementDecide on call for tendersProject sponsor*List of steering project decisionsProject sponsor*, Project management*
Deployment organizationDecide on launch of operationProject sponsor*Launch of operation checklistProject sponsor*, Project management*, Quality and risk manager
IT operationDesign operating conceptOperations managerService level agreementOperations manager, Project sponsor*, Project management*, User representative*
ISDPTransfer ISDP conceptISDP managerISDP conceptISDP manager, Project sponsor*, Project management*, User representative*, Operations manager, IT architect