Prepare phase release
Purpose
To enable the phase release to be given, the outcomes are summarized for the decision-makers and the next phase is planned.
Basic idea
At the end of a project phase, a decision is made on how the project is to proceed. For this purpose, the information required for decision-making is prepared for the decision-makers. The phase report in particular must show that all the necessary outcomes are available in the required quality.
HERMES specific
The overall project planning is reviewed and the detailed planning for the next phase is prepared. The project management plan is updated.
Planning accuracy increases continuously over the course of the project thanks to in-depth knowledge of the project and the expected outcomes.
The phase report with the requests is compiled. It forms the basis for the project sponsor's decision on release of the next phase.
Activities
- Plan the next phase in detail.
- Verify the overall plan.
- Summarize outcomes of the course of the project, including changes, in the phase report and evaluate them in terms of quality.
- Update the project management plan and coordinate it with everyone involved as well as with the controlling and compliance bodies.
- Update the project status report as an appendix to the phase report.
- Create further prerequisites for phase release (e.g. ensuring adapted project organization and availability of resources).
- Submit requests for the acceptance of outcomes, next steps, the funds and resources to be released, etc.
- Initiate project steering decisions.